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How do I tell which records are from a Union Database and which are from a Z39.50 Target/Resource?

[Union Database] The Z39.50 Search Resources/Targets available to Guests/Patrons and ILL Staff at your library will depend upon your Administrative settings under Staff Dashboard > Pac Admin > Search Resources. Check-out our Configuring Search Targets Display Guides for more information on how to update your search targets/resources.

Watch a tutorial on how to add or edit your Search Resources/Targets for both patrons and staff. [No sound] Watch Video [7m30s ; MP4]

FAQ:

Within Illume you can search & display results from multiple available Search Resources (formerly called Targets) including the BC Union Catalogue union databases as well as any available Z39.50 live resources. Don't see the targets you want available? Check-our video guide above or contact us for assistance adding them. Please note that the ELN Serials Cat and ELN Media Cat union databases have been retired as of April 2021. 

  1. Union Databases: We recommend libraries allow their Patrons and library staff to search our main shared union database, the "BC Union Catalogue". All libraries (except SFU, UBC, UNBC & UVic) submit records to our shared non-live union databases (UDBs). 
  2. BC Z39.50 Live Targets: We recommend libraries allow ILL Staff and/or Patrons to search the following live Z39.50 targets for BC libraries that don't upload records to our Union Databases: University of British Columbia, University of Victoria, Simon Fraser University and/or University of Northern British Columbia). Please note that some of these libraries may charge ILL fees.
  3. Your Own Live Z39.50 Target: Libraries can also contact us to add their own live Z39.50 target if desired or available. This is only recommended if your library does not upload records monthly to the "BC Union Catalogue" union database. This can help your patrons & staff see all the most recent results live from your library (eg. Coast Mountaiin College below) to avoid requesting items you may already own.
  4. Other Search Only Live Z39.50 Targets: Libraries can also add other "Search Only" live Z39.50 targets available, such as Voilà or the University of Alberta. Please Note: While requests can be created from records found in "Search only" targets, our Illume (SHAREit V6) software can currently only send requests and communicate with libraries within BC.


Selecting Search Resources

Check-off all the Search Resources you'd like to display in your results and then enter your search terms! Please Note: Even if you don't check-off all the Search Resources/Targets to display in your Search Results, the system separately builds the ERTI smart-build lender list based on all the Search Resources displayed to ILL Staff (even if un-checked).


 

Z39.50 Search Resource Results

As of June 2nd 2021, patrons and staff can quickly and easily see which Search Resources/Targets selected returned results by hovering over the hyperlinked results number (screenshot example below). This can be useful to see if a live Z39.50 target could not connect or search a particular index. If no results were found for a particular index (eg. Title) try searching another index instead (eg. All Headings) in case the live z-target search issue is only related to a particular index.

Please Note: The number of results listed in the "Libraries" facet may be different than the number listed in the hyperlinked results. This may be due to how many Z-target records were initially returned for display in SHAREit or how many were "relevant" matches. Click on facet results to see more.

You can also distinguish union database record results from Z39.50 records in a few other places such as the Full Details within the record where it says "Found in:" (screenshot below). If you want to only view the records from our Union Database you can check-off just the BC Union Catalogue.

Lastly, if you'd like to know whether or not your request was created from a live Z39.50 record you can check-out the History Information located at the bottom of your request. For example in the request below, the first history entry has "Notes: Created from Z39.50 record by staff".

Please let us know if you have any additional questions or concerns about creating your requests from Union Database records or Z39.50 records.

 

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